PRIVACY POLICY

 

Effective date : September 16, 2023

INTRODUCTION

This privacy policy (this "Privacy Policy") is provided to explain the online information practices of Bek La Barre ("Bek La Barre" or "we") and the choices you can make about the way information that directly or indirectly identifies you ("Personal Information") is collected and used on Bek La Barre websites (commonly, the "Site"). We are an association established in France with our principal place of business at 8 rue des Sapotilles 97427, L'Etang Sale, France. For the purposes of the General Data Protection Regulation ("GDPR"). We use your personal data only in accordance with the following principles and in compliance with applicable data protection laws, including the GDPR.

Please read this policy carefully so that you understand your rights with respect to your Personal Information, and the manner in which we will collect, use and process your Personal Information. If you do not agree with this Privacy Policy generally or with any part of it, you should not access the Site. This Privacy Policy is effective as of the effective date set forth above and is subject to change as set forth below under "Changes to Bek La Barre's Privacy Policy". 

INFORMATION WE COLLECT 

The Site's web servers collect information relating to Internet connections when users visit the Site. This information is used to help troubleshoot problems with the Site, including performance and security functions. For certain password-protected areas of the Site, we count the number of application programming interface calls associated with a logged-in user in order to highlight the most active users within the Site. In addition to server logs, the Site also uses the Google Analytics service to help us determine how users access and use the Site by collecting information such as statistical data and telemetry information, including an anonymised version of your IP address. This information is used to create aggregated statistics about the operation and use of the Site, such as when the Site was accessed, the pages from which visitors were redirected to the Site, and other information that helps us understand how the Site is being used and what improvements might be made in the future. 

Like many other services, Google Analytics uses internal cookies to track user interactions, as is the case with us, where they are used to collect information about how users use our Site. This information is used to produce reports and to help us improve our Site. The reports reveal website trends without identifying visitors individually. You can disable Google Analytics without affecting the way you visit our Site. To learn more about opting out of being tracked by Google Analytics on every website you use, visit this Google page: https://tools.google.com/dlpage/gaoptout. 

In general, when you visit the Site, we only incidentally collect information such as your IP address and/or data about your browser or computer device, which then enables us to provide you with access to the Site and relevant content. There are, however, pages where you may need to provide or update additional personal data in order to register, make a payment, modify your profile, contact us, request news and updates or carry out other transactions via the Site. 

This Personal Data will include: 

  • name, address, website address, social media handle, photo, current activities, preferred language and contact details; 
  • the organisation (including name, website, telephone number and address), areas of activity, languages and location; 
  • the results of all the questionnaires you agree to answer. 

You may also provide us with Personal Information about other people, for example to nominate a Fellow or recommend someone for employment. As part of this process, you will be asked to provide Personal Information, such as name, contact details, location, organisation, areas of business and other related information, about people other than yourself. You agree and confirm that you have sought and obtained consent to share such person's Personal Information with us prior to submitting it.

HOW WE USE THE PERSONAL DATA WE COLLECT 

As it is in our legitimate interest to listen to you and ensure the smooth operation of our products and organisations, we will use your information to: process donations, provide requested information about our organisation, assess job applicants, assess Fellow applicants, update your profile, respond to requests for information or relations with Bek La Barre staff, and process responses to questionnaires you have submitted to us. We will also use the Personal Information we collect to improve the Site and to ensure that the content of the Site is presented in the most effective manner for you and your device; to administer the Site; and for internal operations, including troubleshooting, data analysis, testing, research, statistics and surveys, or to ensure the security of the Site. 

With your consent, we will use your Personal Information to send you information that we think is relevant to you, including newsletters and marketing information. You may revoke this consent at any time by clicking on one of the various "unsubscribe" links or by contacting us at contact@beklabarre.com 

We will share Personal Information with our partners, affiliates, consultants and suppliers. Our agreements with these entities require them to keep your Personal Information confidential and to use your Personal Information only for the purposes necessary to perform their functions and not for any other purpose. We also contract with other companies and individuals (collectively "Service Providers") to perform certain functions on our behalf:  

  • We use third-party service providers, Click & Pledge and Stripe, to securely process credit card transactions. For more information on the confidentiality practices of Click & Pledge and Stripe, please consult the Privacy policy Click & Pledge and Privacy policy from Stripe ; 
  • We use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to reveal data such as the number of visitors to different parts of the site. The processing of this information does not uniquely identify any individual. We do not ask or authorise Google to try to find out the identity of visitors to our website. For more information on the confidentiality practices of Google Analytics, consult their Privacy policy ; 
  • We use a third party supplier, Google Forms, to process form data submitted securely via the site. For more information on Google Suite's privacy practices, please see their Privacy Policy; 
  • We use a third party supplier, MailPoet, to send our messages by email. We collect statistics relating to the opening and clicking of emails sent using industry standard technologies to help us monitor and improve our communication. For more information on MailPoet's privacy practices see their Privacy Policy;  
  • We use a third-party service, Ligne Web Services, to host our website. We incidentally collect standard Internet connection information to enable us to troubleshoot problems with the site's infrastructure. To find out more about the confidentiality practices of Ligne Web Services, consult their Confidentiality Policy; 
  •  

We will take reasonable steps to ensure that such service providers respect the confidentiality of your Personal Information and only use your Personal Information to the extent necessary to perform their functions and not for any other purpose. 

Donations made to Bek La Barre on the Site are processed using a third party payment system. Credit or debit card information will be retained by the party providing the payment services and its affiliated bank as they deem necessary to process payment of your donation. Your credit or debit card information will only be retained for future transactions by the agent processing it if you consent. If you subsequently decide that you do not wish this information to be stored, you can contact us at contact@beklabarre.com, and we will liaise with the agent holding this information to remove it. 

HOW LONG DO WE KEEP YOUR PERSONAL DATA? 

We will store your information as follows: 

  • Technical data (e.g. IP address, device information) collected incidentally when you visit the Site will be kept for 90 days; 
  • data relating to application programming interface activity will be kept for 30 days; 
  • directory data will be kept indefinitely ;
  • if you register to receive our messages, we will keep your information until you unsubscribe, after which we will only keep the information that will allow us to respect your unsubscribe preference; 
  • if you make a donation to us via the Site, we will retain your information to process your payment and to enable us to ensure that transactions can be properly processed, settled, refunded or invoiced, to identify fraud and to comply with anti-money laundering and other laws and regulations that apply to us and our financial service providers. 

At the end of the retention period, we may store your information in an aggregated and anonymised form to help us understand historical behaviour and improve the Site. 

Your Personal Data will be retained for longer if required by law or court order, and/or if necessary to defend or pursue legal claims. 

HOW WE SHARE YOUR PERSONAL DATA WITH THIRD PARTIES 

Bek La Barre operates on a global basis. As a result, your Personal Information will be transferred to Service Providers located in jurisdictions other than your home jurisdiction, in particular the United States, for the purpose of providing the services you request. We share your Personal Information with our Service Providers so that they may perform services on our behalf. We require our Service Providers to take appropriate technical and organisational measures to protect your Personal Information from loss, theft and unauthorised use, access or modification. 

For users submitting Personal Information as part of a job application via the Job Board advertising site, we will share your information with referees to identify you so that they can provide a reference. 

For EU users, we ensure that adequate safeguards are in place when we export your Personal Data outside the EEA, including: 

  • Standard Clauses: The Personal Data we collect from you will be transferred to and stored/processed in the United States under the Commission's standard contracts for the transfer of personal data to third countries.

Except as provided herein, we will not sell any Personal Information you provide on the Site without your prior written consent. 

We will share your information with law enforcement agencies, public authorities or other organizations if required to do so by law or if we believe in good faith that such use is reasonably necessary to: 

  • comply with a legal obligation, process or request; 
  • to enforce our terms and conditions and other agreements, including the investigation of any potential breach thereof; 
  • detect, prevent or resolve any security, fraud or technical problems; 
  • to protect our rights, property or safety, or those of our users, third parties or the public as required or permitted by law (including exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction). 

We will also disclose your information to third parties: 

  • if we sell or buy a business or assets, in which case we will disclose your data to the prospective seller or buyer of that business or those assets; 
  • if a third party acquires our business or substantially all of our assets, in which case the transferred assets will include data about you in our possession.  

Bek La Barre will comply with applicable local laws relating to your Personal Data and will take reasonable steps to ensure that your Personal Data continues to enjoy similar protection after it has been transferred. If your Personal Information is subject to a different privacy policy, Bek La Barre will comply with applicable local laws, and will otherwise use reasonable efforts to inform you of such changes. 

Residents of California (United States) are entitled by law to request disclosure of shared information. Bek La Barre will send you notice of your rights to prevent disclosure of your Personal Information and instructions on how to do so free of charge. To receive such notice, send a written request to the address below, stating that you are requesting your California Customer Choice Notice. 

COOKIES AND OTHER TRACKING TECHNOLOGIES 

Tracking technologies, referred to more simply here as cookies, are designed to collect and store small items of information relating to your browsing activity. They are generally used to activate various functions, in particular session management, multimedia playback and performance monitoring. When you visit the Site, cookies are set either by us or by Service Providers on your browser to save information about your preferences and the ways in which you visit the Site. More information on cookies and how to manage them is available at the following address: http://www.allaboutcookies.org/. We use cookies for purposes such as :  

  • Offer you quality content, including active users; 
  • Activate multimedia playback and social media integration ; 
  • Provide session management and security functions ; 
  • To improve the Site's performance and the relevance of its content. 

For more information about the types of cookies we use on the Site and how to control them, please see our Cookie Policy, which can be found at the following link, and which forms part of this Privacy Policy. 

RELATED SITES 

For your convenience, the Site contains hypertext links to other websites ("Linked Sites"). We are not responsible for the privacy practices of Linked Sites or companies that we do not own or control, and this Privacy Policy does not apply to them. Some Linked Sites may collect information other than what we collect on the Site. We do not endorse any of these Linked Sites, the services or products described or offered on these Linked Sites, or any other content on these Linked Sites. We encourage you to research and read the privacy policy of any Linked Site you visit to understand how information collected about you is used and protected. 

CHILDREN 

The Site is not intended for use by children under the age of 13 and we do not knowingly collect personal data from such children. If we become aware that we have unknowingly collected personal data from a child under the age of 13, we will use reasonable efforts to delete such information from our site, records and database. If you become aware that we have unknowingly collected personal data from a child under the age of 13, please contact us immediately at contact@beklabarre.com .

All California residents under the age of eighteen (18) who have registered to use the site and who have posted content or information to the site may request their removal by contacting Bek La Barre at contact@beklabarre.com Bek La Barre will then use reasonable efforts in good faith to remove the publication from public view or anonymise it so that the minor cannot be individually identified to the extent required by applicable law. Bek La Barre will then use reasonable, good faith efforts to remove the posting from public view or anonymise it so that the minor cannot be individually identified to the extent required by applicable law. This removal process cannot guarantee complete or exhaustive removal. For example, Bek La Barre cannot control third parties such as search engines and others, and they may have republished or archived this content.

SAFETY 

The security of your Personal Data is essential to us. We take appropriate technical and organisational measures to protect your Personal Data against loss, theft and unauthorised use, access or modification. We encrypt information submitted to and offered by the Site using Transport Layer Security (TLS) technology. By encrypting this data, the TLS protocol attempts to prevent anyone from being able to read it while it is in transit over the Internet. Unfortunately, transmitting information over the Internet or by e-mail is not completely secure. Although we do our best to protect your Personal Data, we cannot guarantee the security of your information transmitted via the Site or by e-mail. Any transmission is at your own risk. As soon as we receive your information, we undertake to take appropriate technical and organisational measures to protect your Personal Data against loss, theft and unauthorised use, access or modification. 

YOUR RIGHTS 

You are entitled to access the Personal Data we hold about you. To the extent permitted by applicable law, you also have the right to request rectification or deletion of your Personal Data, to request that we stop processing Personal Data except in certain circumstances relating to storage and to obtain a copy of your Personal Data in a commonly used, machine-readable format. You may exercise these rights by contacting us at the following address: contact@beklabarre.com . We may refuse your request to rectify or delete your Personal Data where its retention is necessary, for example in the context of a legal dispute or in accordance with the law. 

Once you have given your consent for us to process your personal data, you are free to revoke your consent at any time by contacting us at the following address: contact@beklabarre.com. 

At any time, you have the right to object to our processing of your Personal Data for the purpose of sending you marketing messages, including where we build profiles for this purpose, and we will cease to process Personal Data for this purpose. 

COMPLAINTS 

If you wish to make a complaint about the way in which we process your Personal Data, please contact us in the first instance by sending an email to contact@beklabarre.comand we will endeavour to deal with your request as quickly as possible. This is without prejudice to your right to lodge a complaint with the data protection supervisory authority in the EU country in which you live or work where you believe we have breached data protection laws. 

CHANGES TO BEK LA BARRE'S PRIVACY POLICY 

We will revise this Privacy Policy from time to time. If we do, we will post the new policy on our website and change the effective date. We therefore encourage you to review it frequently. Your continued use of the Site following the posting of changes to this Privacy Policy will constitute your acceptance of those changes, except as otherwise provided by local law. 

CONTACT US 

If you have any questions, concerns or complaints about the use of your Personal Data, or if you wish to request access, rectification or deletion of your Personal Data, please address them to : 

BEK LA BARRE
8 rue des Sapotilles
97427 
L'Etang Sale 
France

You can also contact our data protection team by e-mail at the following address contact@beklabarre.com. 

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